Problems Schools are Faced With That MPS Can Fix

Copy machines and printers are an integral part of school districts of all sizes for the dissemination of information and the creation of documents. A student, a teacher, staff, or even a visitor makes use of copiers and printers during the learning process.

The printers are accessible from a wide variety of devices, including desktops, tablets, laptops, and mobile phones. All in all, it creates a complex environment of printing that spans multiple schools in a community or is all housed in one building. Where does MPS come into this? Let’s talk about what Managed Print Services are first.

What are Managed Print Services?

Management print services (MPS) help organizations determine their print goals and develop strategies to help them achieve them. You will save time and money by using a managed print service for your school. Now, coming to how MPS can help schools.

Solutions to Common Problems Faced

In this article, you will find seven common issues that school districts face when implementing copiers and printers, and solutions that may come from working with an MPS provider such as Power MPS.

1. The Number of Printers is Too High

School districts often purchase printers toward the end of the year when budget money is available, and this isn't very strategic. Others don't even know how many printers they have, or what brands and models are included. The result is, of course, confusion and chaos when it comes to maintaining and supplying the printers.

Solution: Managed Print Services can evaluate an entire district's print environment to determine what it already has, and what it needs and does not need. 

2. The IT Department is Overworked

A school district's IT team can spend less time on maintenance, repair, and supplies if they aren't running from printer to printer. School IT professionals must be strategic about where and how they spend their time.

Solution: Managed Print Services will help the school district maintain, repair, and manage copiers and printers, allowing the IT staff to focus on projects that improve the school district.

3. Insufficient Supplies or Too Many Supplies

Print supply orders are also affected by budget constraints. Supplies running out can be frustrating; however, it is not sensible to buy too much and sit on it. A better solution exists.

Solution: With Managed Print Services, school printers will have supplies automatically stocked when they need them. 

4. Secure Management of Student Data

It is common for organizations to print secure information. Security policies and practices are essential in school districts that handle confidential student data.

Solution: Managed Print Services help protect personal information. School employees can print documents from their computers, but the printer will not print until they swipe their cards or enter their ID number at the printer to release the job. As a result, sensitive and confidential documents are printed in the appropriate hands.

5. Toner and Paper Environmental Issues

In addition to conserving paper, properly managed print environments help schools recycle toner cartridges. Parents and students alike will appreciate school districts that are good environmental stewards.

Solution: Managed Print Services providers can offer software that educates users before printing on printing costs, and offers alternatives for cutting costs. Admins can also set copies/prints on each machine, assign users limits, and set emails to print in black and white or duplex. Schools that employ 1:1 computer-to-student ratios can install software to limit or restrict students' ability to print from their devices.

6. Frustration for the Faculty and Students

The need for copies isn't always something staff, teachers, or students can wait for. Insufficient printers can be stressful and lead to lost learning opportunities.

Solution: Managed Print Services providers can help reduce printer outages, which can have a positive impact on productivity.

7. Revised Printers

Often, it is necessary to replace old printers. However, this can pose a budgetary challenge.

Solution: Managed Print Services include the cost per page of new and updated printers, and periodically replace them according to the contract. That eliminates the need for future budget negotiations about new printers.

Wrapping Up

You will also be able to improve the workings of your establishment and stay within your budget by utilizing managed print services. No wonder MPS is selected by so many organizations, considering all the benefits it provides. If you haven't already, it's a good time to start using Managed Print Services for your school.

In order to create the perfect balance of functionality and usability, Power MPS provides printer DCA software that is developed through the use of AI and algorithms. Among the products the software manages are multifunctional, copiers, printers, and more. Our managed print services DCA technology has been monitoring printers since 2000. It's a smarter, hassle-free solution that you should not miss out on.